Job Title: Administrative Assistant
Location: Milwaukee, WI
Type: Hybrid (3 days onsite per week)
Duration: ASAP – December 31, 2025 (possibility of extension)
Perks: Competitive pay, benefits, and free daily lunch when onsite
About the Role
We’re seeking a detail-oriented Administrative Assistant to support a busy division with a variety of administrative and office management tasks. This role is perfect for someone who thrives in a fast-paced environment, enjoys organization, and has a professional, proactive approach to their work.
Key Responsibilities
Administrative Support (60–80%)
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Prepare letters, memos, and reports from handwritten notes, dictation, or drafts
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Format documents and ensure accuracy in grammar and spelling
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Create presentation slides as needed
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Compose basic correspondence and memos
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Respond to routine inquiries and research information as appropriate
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Schedule small-group meetings, coordinating calendars, room bookings, and equipment
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Perform general office tasks: filing, photocopying (including two-sided and multi-page jobs), answering phones, sorting/distributing mail, and managing faxes
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Greet and assist guests/visitors in a professional manner
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Provide backup support for other administrative staff, including phone coverage and vacation/sick leave coverage
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Assist with occasional special projects as needed
Office/Division Administration (20–40%)
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Update internal HR-related information (e.g., name, address, or phone number changes)
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Maintain attendance records (vacation, sick, comp time) and distribute pay statements
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Manage and update manuals and confidential departmental files
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Coordinate facility issues (lighting, HVAC, restrooms, furniture) with Building Services
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Track important dates/meetings and assist with disbursement requests and seminar registrations
Requirements
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Minimum of 1 year of administrative experience
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Typing speed of at least 35 WPM
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Proficient in Microsoft Word
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Strong grammar, spelling, and proofreading skills
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Proven ability to manage multiple priorities and meet deadlines
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Ability to handle confidential materials with discretion
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Professionalism, tact, and strong interpersonal skills
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Self-motivated and able to work independently
Preferred Skills
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Familiarity with business or organizational environments
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Strong collaboration and communication skills
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Experience with calendar management and scheduling
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High level of organization and attention to detail
If you’re an organized, reliable professional looking for a short-term hybrid role with a collaborative team, we’d love to hear from you!